Email Security - User/Domain Level Filtering Tutorial
Table of Contents
Common use of email filters
The most common use of email filters is organizing email messages, for example:
- place messages from important senders in a different folder;
- make notification emails go only to a specific folder;
- place promotional and coupon emails into their own folder to easily check through them;
- separate in different folders the messages from the different social media accounts.
User level filtering
E-mail filtering allows you to select messages that contain certain strings of text or other symbols, and either discard them or send them to another e-mail box of your choice. To access the user level filtering menu, go to your Site Tools > Email > Filters.
Click on User-Level Filters tab and select the email account from the drop-down menu to add a new Filter:
After that fill in the Filter Name field type in a unique name for the filter. After that choose the rules a mail should match in order to be filtered.
From the drop-down menu under Perform the following actions: choose what action should be performed when a mail matches a rule in the filter. Once ready, click on Create.
How do I make certain emails go automatically in a specific folder?
Go to Site Tools > Email > Filters > User-Level Filters. Choose the email account for which you want to deliver messages in a specific folder. Fill in the filtering conditions and in Perform the following actions drop-down, choose Deliver to Folder. Enter or browse to the folder in question and click Create.
Domain level filtering
Domain level filtering is the same as user-level filtering, with the only difference that the filters created here are applied globally for the domain name. Select the domain name from the drop-down menu:
Enter the Filter name and the conditions which the filter should meet and when ready click on Create:
Note that e-mail filtering does not leave a copy of the e-mail in the box you apply the filter for.
How do I delete my email filters?
To delete a filter go to Site Tools > Email > Filters > Manage filters > Delete (recycle bin icon).